Tradeshow Exhibit Mgmt Strategic Sourcing

Sourcing the Right Trade Show Exhibit Booth Management Services for Your Brand Experience

Source One can help you identify and partner with an exhibit shop that understands the needs of your brand and can deliver creative solutions that are worth the investment.

As a marketer, you may host and/or attend various types of events throughout the year to market your brand and interface with your customer. Regardless of the event, be it a trade show, press conference, product launch, or VIP party, there is always a great deal of planning and production required. Outside of the planning considerations for the event, you also need to manage the creation and execution of any exhibits or creative assets.  You need to ensure these elements are created according to your brand standards, delivered and installed prior to the event, managed throughout, and then properly dismantled and stored for future use.

Source One recognizes the various elements that apply to the creation of an exhibit and we can ensure that your exhibit partner is able to successfully execute each element while remaining within budget. Whether you are looking for an end-to-end exhibit management provider, or an exhibit fabrication shop, Source One has the expertise to help marketing professionals identify a partner that can create high quality assets and effectively manage these assets at each event.

Source One can help you identify and partner with a supplier that has core competencies across the following disciplines:

• Design and Fabrication of Booth Elements
• Warehousing and Storage of Assets
• Transportation and Logistical Support
• Exhibit Installation, Set Up, and Dismantling
• Material, Labor, and Rental Equipment Acquisition
• Project and Account Management (including Onsite Support)
• Inventory Management and Depletion of Assets

Our marketing sourcing professionals understand the role trade show exhibits play in the brand experience at events.
Source One’s proven process for sourcing trade show exhibit services incorporates the following steps:

• Understand your Marketing organization’s event schedule and specific requirements as they relate to events throughout a given year.
• Collect specifications for existing and future asset builds.
• Conduct a needs analysis on inventory of existing assets to understand what can be removed from storage or refurbished for future use.
• Establish a clear scope of work, including upcoming event schedule, planned asset builds, installation & dismantling service requirements, and ongoing service requirements such as inventory management.
• Identify potential exhibit shop partners able to meet scope requirements, provide high quality assets, and deliver value-added services.
• Develop and execute a Request for Proposal (RFP) detailing requirements for booth design and fabrication, asset transportation and storage, installation and dismantling of assets at each event, and other qualitative requirements such as industry/product category expertise.
• Evaluate supplier responses, scorecard proposals, and determine finalists based on a set of selection criteria.
• Negotiate pricing structure and contract terms based on market intelligence.
• Establish a transparent compensation structure outlining hourly rates, markups on materials, transportation, and other expenses.
• Implement contract and ensure service levels and overall client expectations are met.

Source One will help identify trade show exhibit management services providers that not only provide innovative brand experience solutions, but also meet your inventory management requirements, providing cost transparency and driving overall process improvement. By leveraging our market intelligence, Source One can help identify budget optimization and cost avoidance opportunities and establish a best-in-class agreement with an exhibit shop that meets your trade show service needs.

Contact us today to learn more about how we can help your company.